Project management is an evolving discipline. Therefore, managers continuously seek mechanisms to enhance efficiency and optimize operations for a desired goal. It is in this context that responsibility assignment matrix emerges as a reliable partner and alternative for management efficiency. The concept entails the harmonized partaking of the tasks and specific responsibilities. Therefore, it improves accountability; consultation, minimizes duplication, and maximizes team output.
Responsibility assignment matrix heightens team and individual accountability in the production process. In many instances, it defines roles, targets, and relevant variables for completing the task. The clear outline minimizes confusion and makes every team member accountable for any specific action including meeting targets and deadlines (Springer, 2013). Therefore, it facilitates the process of assessing failure or success and points out areas of improvement.
Consultation is another crucial aspect of a sustainable project. The responsibility assignment matrix outlines all the stakeholders and components for ensuring the success of a project. These entail the planners, decision makers, participatory approaches, monitoring, and evaluation. Thus, close relation among these categories facilitates the consultation process through a practical two-way communication mechanism.
Besides, the concept minimizes duplication of project activities that in turn saves resources and enhances output. It accomplishes the issue by providing relevant progress information regarding planned activities, past events and future tasks (Springer, 2013). In addition, the division of tasks among the target parties and enhanced accountability reduces the incidences of duplication that often derail projects (Schibi, 2014). Thus, working in close teams characterized an excellent communication plan ensures a timely update and completion of target objectives.
Finally, the approach maximizes team output in the following ways. First, it reduces miscommunication during the project cycle. Second, it enhances clarity hen assigning tasks, helps in the management of information, and improves reporting. Thus, the project staffs actively share ideas that help improve individual and team output (Marks, 2012).
The mentioned characteristics including ensuring maximum output, team efficiency, consultation and accountability makes the mechanism desirable. Therefore, project implementers should strive to incorporate assignment matrix in the project cycle for maximum output.